Following updates to General Data Protection Regulations, also referred to as GDPR, we've continued our efforts of ensuring that our staff and all business affiliates remain compliant with current legislation. To us it is important that our customers, affiliates and visitors are aware of the fact that we take privacy and data protection extremely serious.
By means of this declaration, Unique Print Driveways hope to inform clients, affiliates and visitors, of the nature, scope, and purpose of the Personal Data we collect – including the use thereof, how we process it and how we securely store it. In addition to this, we're also hoping to inform our clients / affiliates / visitors of their rights under the current data protection legislation.
Unique Print Driveways has implemented several secure processes, in order to ensure that the data we receive, process and store, are done so in a safe and responsible manner - and that it is done so, in accordance with both local and international data protection laws. Mindful of the fact that no single person, process, application or tool can ever be 100% without risk, we have created a set of secure processes and best practises for our company and its staff. These are primarily aimed at reducing, as far as humanly possible, all manor of risk.
We urge all our staff / clients / affiliates and visitors, to spend a few minutes reading through our policies - and if needed, get in touch with a senior member of staff. Wherever possible, we will always help those affected in order to decide on whether or not the measures we've put in place, are suitable for them and their company needs – and / or whether something can be done to improve on them.
(B) In summary
1. As a responsible and transparent provider of services, Unique Print Driveways have committed to the following:
To only capture, process and securely store data which you, or an authorised person, have provided;
To only capture, process and securely store data which is reasonably required to facilitate mutually beneficial and free-flowing business between you and our company;
We will, as required from time to time, continue to evaluate, improve and report on processes, in an effort to further safeguarding the private data we hold;
The data we capture, will only ever be used to improve your online customer experience;
We will never purchase or mine personal information from unauthorised 3rd parties;
We will never sell, or make available, any of your private information to unauthorised 3rd parties;
The capture, processing and storing of Personal Data, such as names, addresses, e-mail addresses, telephone numbers and web statistics, shall always be done in line with the General Data Protection Regulation, and in accordance with the local data protection laws.
2. How do we capture data?
Your visits to our company;
Telephonic communications between you and our company;
Written communication (electronically or other wise) between you and our company;
Our website contact forms;
Our website's performance & statistic gathering tools.
3. What data do we capture?
Name and Last name;
Personal Contact Details (Email- Web- and sometimes Physical addresses);
Company Details (Name; Contact Person; Telephone Numbers; Web-, Email- and Physical Address);
IP Addresses - including service provider info and browsing patterns while visiting our online pages;
We do not record any personal financial information.
4. How do we make use of your data?
To easily contact you w.r.t any impending, current or historical services we've provided;
To maintain our day-to-day financial records, as required by local tax and other legislation;
To maintain a customer database, thus allowing us to easily service client accounts;
To prevent the misuse of systems which our clients use;
To evaluate and improve on the online systems our clients use;
We do not, nor do we allow anyone, to process Personal Data for unsolicited marketing campaigns.
5. Contact Information - Unique Print Driveways Data Processor and Controller
Unique Print Driveways
Unit 5 Merchant
Evegate Business Park
Station Road, Ashford
Tel.: +44 (0) 800 050 2700
The data protection declaration of Unique Print Driveways is based on the terms used by the European legislator, for the adoption of the General Data Protection Regulation (GDPR). We strive to have our data protection declaration as clean, legible and easy to understand, as possible. In order to ensure this to be true, we would like to first explain some of the terminology used. In this data protection declaration, we use, inter alia, the following terms:
1. Personal Data (PersData)
'Personal Data' aims to imply any information relating to an identified (or identifiable) natural person ('client / partner / visitor'). An identifiable natural person is one who can be identified (directly or indirectly), in particular by reference to an identifier such as a name, identification number, location data, online identifier - or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
2. Client(s) / Partner(s) / Visitor(s)
'Client(s) / Partner(s) / Visitor(s)' refer to any identified (or identifiable) natural person or affiliates - whose Personal Data is received or processed by the controller responsible for processing.
'Processing' refers to any single or set of operations, which is performed on Personal Data (or sets of Personal Data), whether or not by automated means. This include, but is not limited to, the collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
4. Restriction of processing
'Restriction of processing' is the changing of stored Personal Data, with the aim of limiting future processing.
'Profiling' means any form of automated processing of Personal Data, consisting of the use of Personal Data to evaluate certain personal aspects relating to a natural person - in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location and / or movements.
'Pseudonymisation' is the processing of Personal Data in such a manner that the Personal Data can no longer be attributed to a natural person – not without the use of additional information, and provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the Personal Data are not attributed to an identified or identifiable natural person.
7. Controller or Controller Responsible For Processing
'Controller or Controller Responsible For Processing' is the natural or legal person, public authority, agency or other legal body, which (alone or jointly) determines the purposes and means of the processing of Personal Data.
'Processor' is a natural or legal person, public authority, agency or other body which processes Personal Data on behalf of the controller.
'Recipient' is a natural or legal person, public authority, agency or another body, to which the Personal Data are disclosed, whether a third party or not. However, public authorities which may receive Personal Data in the framework of a particular inquiry in accordance with local law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.
10. Third party (3rd Party)
'Third party' is a natural or legal person, public authority, agency or body other than the client, partner, visitor, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process Personal Data.
'Consent' of the client / partner / visitor is any freely given, specific, informed and unambiguous indication of the client's / partner's / visitor's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of Personal Data relating to him or her.
13. Collection of general data and information
The Unique Print Driveways web pages collects a series of general data and information when a client / partner / visitor or automated system visit our web pages. This general data and information are stored in the server log files. It collects things like: - browser types and versions, - the device operating system, - the website from which a visitor has come, - sub-website info, - the date & time of accessing our internet pages, - your internet protocol address, - your internet service provider, - and any other similar data and information that may be used in the event of attacks on our information technology systems.
When using these general data and information, Unique Print Driveways does not draw any conclusions about the client / partner / visitor. Instead, this information is needed to - deliver our web content correctly, - optimise the content of our web pages, - ensure the long-term viability of our IT and website systems, and where required - provide law enforcement authorities with the information needed for criminal prosecution in case of a cyber-attack. In other words, Unique Print Driveways analyse (anonymously where possible), data and information statistically, with the aim of increasing the data protection and data security of our company, and to ensure an optimal level of protection for the Personal Data we process. The anonymous data of the server log files are stored separately from all Personal Data provided by a client / partner / visitor.
14. Contact possibility via the website
The website of Unique Print Driveways contains information that enables a quick electronic contact to our company, as well as direct communication with us, which also includes a general address of the so-called electronic mail (e-mail address). If a client / partner / visitor contact the controller via e-mail (or via contact form), the Personal Data transmitted by the him / her are automatically stored. Such Personal Data transmitted on a voluntary basis by a client / partner / visitor to the data controller are stored for the purpose of processing or contacting the client / partner / visitor. There is no transfer of this Personal Data to any third party.
15. Routine erasure and blocking of Personal Data
The data controller shall process and store the Personal Data of the client / partner / visitor only for the period necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or other legislators in laws or regulations to which the controller is subject to. If the storage purpose is not applicable, or if a storage period prescribed by the European legislator or another competent legislator expires, the Personal Data are routinely blocked or erased in accordance with legal requirements.
(D) Rights of our client(s) / partner(s) / visitor(s)
16. Right of confirmation
Each client / partner / visitor shall have the right granted by the European legislator, to obtain from the controller the confirmation as to whether or not Personal Data concerning him / her are being processed. If a client / partner / visitor wishes to avail themselves of this right of confirmation, they may at any time contact any employee of the controller.
17. Right of access
Each client / partner / visitor shall have the right granted by the European legislator to obtain, from the controller, free information about their Personal Data stored at any time, and a copy of this information.
Furthermore, the European directives and regulations grant the client / partner / visitor access to the following information:
The purposes of the processing;
The categories of Personal Data concerned;
The recipients (or categories) of recipients to whom the Personal Data have been (or will be) disclosed, in particular recipients in third countries or international organisations;
Where possible, the envisaged period for which the Personal Data will be stored - or if not possible, the criteria used to determine that period;
The existence of the right to request from the controller rectification or erasure of Personal Data, or restriction of processing of Personal Data concerning the client / partner / visitor, or to object to such processing;
The existence of the right to lodge a complaint with a supervisory authority;
Where the Personal Data are not collected from the client / partner / visitor, any available information as to their source;
The existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the client / partner / visitor.
Furthermore, the client / partner / visitor shall have a right to obtain information as to whether Personal Data are transferred to a third country or to an international organisation. Where this is the case, the client / partner / visitor shall have the right to be informed of the appropriate safeguards relating to the transfer;
And should a client / partner / visitor wishes to avail him / herself of this right of access, he or she may, at any time, contact any employee of the controller.
18. Right to rectification
Each client / partner / visitor shall have the right granted by the European legislator to obtain from the controller, without undue delay, the rectification of inaccurate Personal Data concerning him or her. Taking into account the purposes of the processing, the client / partner / visitor shall have the right to have incomplete Personal Data completed, including by means of providing a supplementary statement.
If a client / partner / visitor wishes to exercise this right to rectification, he or she may, at any time, contact any employee of the controller.
19. Right to erasure (to be forgotten)
Each client / partner / visitor shall have the right granted by the European legislator to obtain from the controller the erasure of Personal Data concerning him or her without undue delay, and the controller shall have the obligation to erase Personal Data without undue delay where one of the following grounds applies, as long as the processing is not necessary:
The Personal Data are no longer necessary w.r.t the purposes for which they were collected or otherwise processed;
The client / partner / visitor withdraws consent to which the processing is based according to point (a) of Article 6(1) of the GDPR, or point (a) of Article 9(2) of the GDPR, and where there is no other legal ground for the processing;
The client / partner / visitor objects to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or the client / partner / visitor objects to the processing pursuant to Article 21(2) of the GDPR;
The Personal Data have been unlawfully processed;
The Personal Data must be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject;
The Personal Data have been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR.
If one of the aforementioned reasons applies, and a client / partner / visitor wishes to request the erasure of Personal Data stored by Unique Print Driveways, he or she may, at any time, contact any employee of the controller. An employee of Unique Print Driveways shall promptly ensure that the erasure request is complied with immediately.
Where the controller has made Personal Data public and is obliged pursuant to Article 17(1) to erase the Personal Data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other controllers processing the Personal Data that the client / partner / visitor has requested erasure by such controllers of any links to, or copy or replication of, those Personal Data, as far as processing is not required. An employees of Unique Print Driveways will arrange the necessary measures in individual cases.
20. Right of restriction of processing
Each client / partner / visitor shall have the right granted by the European legislator to obtain from the controller restriction of processing where one of the following applies:
The accuracy of the Personal Data is contested by the client / partner / visitor, for a period enabling the controller to verify the accuracy of the Personal Data;
The processing is unlawful and the client / partner / visitor opposes the erasure of the Personal Data and requests instead the restriction of their use instead;
The controller no longer needs the Personal Data for the purposes of the processing, but they are required by the client / partner / visitor for the establishment, exercise or defence of legal claims;
The client / partner / visitor has objected to processing pursuant to Article 21(1) of the GDPR pending the verification whether the legitimate grounds of the controller override those of the client / partner / visitor.
If one of the aforementioned conditions is met, and a client / partner / visitor wishes to request the restriction of the processing of Personal Data stored by Unique Print Driveways, he or she may at any time contact any employee of the controller. The employee of Unique Print Driveways will arrange the restriction of the processing.
21. Right to data portability
Each client / partner / visitor shall have the right granted by the European legislator, to receive the Personal Data concerning him or her, which was provided to a controller, in a structured, commonly used and machine-readable format. He or she shall have the right to transmit those data to another controller without hindrance from the controller to which the Personal Data have been provided, as long as the processing is based on consent pursuant to point (a) of Article 6(1) of the GDPR or point (a) of Article 9(2) of the GDPR, or on a contract pursuant to point (b) of Article 6(1) of the GDPR, and the processing is carried out by automated means, as long as the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Furthermore, in exercising his or her right to data portability pursuant to Article 20(1) of the GDPR, the client / partner / visitor shall have the right to have Personal Data transmitted directly from one controller to another, where technically feasible and when doing so does not adversely affect the rights and freedoms of others.
In order to assert the right to data portability, the client / partner / visitor may at any time contact any employee of Unique Print Driveways.
22. Right to object
Each client / partner / visitor shall have the right granted by the European legislator to object, on grounds relating to his or her particular situation, at any time, to processing of Personal Data concerning him or her, which is based on point (e) or (f) of Article 6(1) of the GDPR. This also applies to profiling based on these provisions.
Unique Print Driveways shall no longer process the Personal Data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the client / partner / visitor, or for the establishment, exercise or defence of legal claims.
If Unique Print Driveways processes Personal Data for direct marketing purposes, the client / partner / visitor shall have the right to object at any time to processing of Personal Data concerning him or her for such marketing. This applies to profiling to the extent that it is related to such direct marketing. If the client / partner / visitor objects to Unique Print Driveways to the processing for direct marketing purposes, Unique Print Driveways will no longer process the Personal Data for these purposes.
In addition, the client / partner / visitor has the right, on grounds relating to his or her particular situation, to object to processing of Personal Data concerning him or her by Unique Print Driveways for scientific or historical research purposes, or for statistical purposes pursuant to Article 89(1) of the GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
In order to exercise the right to object, the client / partner / visitor may contact any employee of Unique Print Driveways. In addition, the client / partner / visitor is free in the context of the use of information society services, and notwithstanding Directive 2002/58/EC, to use his or her right to object by automated means using technical specifications.
23. Automated individual decision-making, including profiling
Each client / partner / visitor shall have the right granted by the European legislator not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her, or similarly significantly affects him or her, as long as the decision (1) is not is necessary for entering into, or the performance of, a contract between the client / partner / visitor and a data controller, or (2) is not authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the client / partner / visitor's rights and freedoms and legitimate interests, or (3) is not based on the client / partner / visitor's explicit consent.
If the decision (1) is necessary for entering into, or the performance of, a contract between the client / partner / visitor and a data controller, or (2) it is based on the client / partner / visitor's explicit consent, Unique Print Driveways shall implement suitable measures to safeguard the client / partner / visitor's rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and contest the decision.
If the client / partner / visitor wishes to exercise the rights concerning automated individual decision-making, he or she may, at any time, contact any employee of Unique Print Driveways.
24. Right to withdraw data protection consent
Each client / partner / visitor shall have the right granted by the European legislator to withdraw his or her consent to processing of his or her Personal Data at any time.
If the client / partner / visitor wishes to exercise the right to withdraw the consent, he or she may, at any time, contact any employee of Unique Print Driveways.
25. Data protection for applications and the application procedures
The data controller shall collect and process the Personal Data of applicants for the purpose of the processing of the application procedure. The processing may also be carried out electronically. This is the case, in particular, if an applicant submits corresponding application documents by e-mail or by means of a web form on the website to the controller. If the data controller concludes an employment contract with an applicant, the submitted data will be stored for the purpose of processing the employment relationship in compliance with legal requirements. If no employment contract is concluded with the applicant by the controller, the application documents shall be automatically erased two months after notification of the refusal decision, provided that no other legitimate interests of the controller are opposed to the erasure.
26. Legal basis for the processing
Art. 6(1) lit. a GDPR serves as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of Personal Data is necessary for the performance of a contract to which the client / partner / visitor is party, as is the case, for example, when processing operations are necessary for the supply of goods or to provide any other service, the processing is based on Article 6(1) lit. b GDPR. The same applies to such processing operations which are necessary for carrying out pre-contractual measures, for example in the case of inquiries concerning our products or services. Is our company subject to a legal obligation by which processing of Personal Data is required, such as for the fulfilment of tax obligations, the processing is based on Art. 6(1) lit. c GDPR. In rare cases, the processing of Personal Data may be necessary to protect the vital interests of the client / partner / visitor or of another natural person.
This would be the case, for example, if a visitor were injured in our premises and his / her name, age, health insurance data or other vital information would have to be passed on to a health professional, hospital or other authorised third party. Then the processing would be based on Art. 6(1) lit. d GDPR. Finally, processing operations could be based on Article 6(1) lit. f GDPR. This legal basis is used for processing operations which are not covered by any of the above mentioned legal grounds, if processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the client / partner / visitor which require protection of Personal Data. Such processing operations are particularly permissible, as they have been specifically mentioned by the European legislator. It is considered legitimate interest if the client / partner / visitor is a client of the controller (Recital 47 Sentence 2 GDPR).
27. The legitimate interests pursued by the controller or by a third party
Where the processing of Personal Data is based on Article 6(1) lit. f GDPR our legitimate interest is to carry out our business in favour of the well-being of all our employees, or where applicable, our stake- or shareholders.
28. Period for which the Personal Data will be stored
The criteria used to determine the period of storage of Personal Data is the respective statutory retention period. After expiration of that period, the corresponding data is routinely deleted, as long as it is no longer necessary for the fulfilment of the contract or the initiation of a contract.
29. Provision of Personal Data as statutory or contractual requirement; Requirement necessary to enter into a contract; Obligation of the client / partner / visitor to provide the Personal Data; possible consequences of failure to provide such data
We clarify that the provision of Personal Data is partly required by law (i.e. tax regulations), or can also result from contractual provisions (i.e. information on the contractual partner). Sometimes it may be necessary to conclude a contract that the client / partner / visitor provides us with Personal Data, which must subsequently be processed by us. The client / partner / visitor is, for example, obliged to provide us with Personal Data when our company signs a contract with him, her or their company. The non-provision of the Personal Data would have the consequence that the contract with the client / partner / visitor could not be concluded. Before Personal Data is provided by the client / partner / visitor, he or she must contact Unique Print Driveways. Unique Print Driveways will clarify to the client / partner / visitor whether the provision of the Personal Data is required by law or contract, or whether it is necessary for the conclusion of the contract, and whether there is an obligation to provide the Personal Data - and the consequences of non-provision of the Personal Data.
30. Existence of automated decision-making
We do not make use of any automated decision-making processes, or profiling.
Copyright © May 2018 Unique Print Driveways UK